Regulatory & Operation Support Admin

GENERAL SUMMARY: 

This position has two parts:

a) Administrative Support to the Regulatory team (approximately 50%)

b) Administrative support to the Operations Services team (50%) ESSENTIAL JOB FUNCTIONS:

Administrative Assistance to Regulatory Team

• Manage OMRI, CFIA, WSDA, CDFA, OIM organic products registration and permit requirements.
• Manage print and apply label program
• Create and maintain label management system database including product registration, “Stop Sale” resolution support, AAPFCO requirements, etc.
• Support/assist in label (artwork file) management
• Manage data integration for Navision regulatory updates
• Develop/support tonnage and regulatory reporting automation and documentation (audit compliance)
• Support regulatory manager in metric creation as well as a regulatory dashboard implementation and follow up
• Document team processes and develop process training materials
• Work with regulatory team as needed to prepare and submit all documents to states, federal and provincial bodies for the a) review, b) registration, c) license/permit, d) renewal and e) tonnage requirements.
• Coordinate testing for regulatory compliance e.g. metals, Prop65.
• Create, file and provide SDS documentation as required.
• Update and maintain team SharePoint site to include labels, SDSs, graphics files etc.
• Provide needed information for SG’s Commercial website as determined by marketing
• Collaborate cross functionally to ensure regulatory team goals are met
• Provide administrative support to team as determined by manager, which may include general office duties.
• Work with IT to develop an automatic UPC code generation system
• Manage update and develop calls for cross-functional team meetings
• Other duties as assigned

Operations Services Administrative Support

• Claims management and administration
• Stage & Gate key stakeholder team member
• CB Process administration and development
• Facilitate Operations weekly calls (Directors) monthly calls (Claims)
• Operations annual meeting coordination and management
• Creating forms as requested
• Tower bale project administrator
• Claims process training
• Lunch & Learn coordination
• Ad hoc administration responsibilities as determined by management

KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent organization skills and attention to detail.
• MS Office applications – Intermediate skill level for Word, Excel, PowerPoint, etc.
• Ability to learn SharePoint and other web based programs
• Ability to work in teams as well as independently
• Ability to lift 35 lbs.

EDUCATION AND EXPERIENCE:

• High School diploma or GED
• Regulatory experience highly desired

ADDITIONAL REQUIREMENTS:

• Able to travel domestically and internationally.