GENERAL SUMMARY:
This position has two parts:
a) Administrative Support to the Regulatory team (approximately 50%)
b) Administrative support to the Operations Services team (50%) ESSENTIAL JOB FUNCTIONS:
Administrative Assistance to Regulatory Team
- Manage OMRI, CFIA, WSDA, CDFA, OIM organic products registration and permit requirements.
- Manage print and apply label program
- Create and maintain label management system database including product registration, “Stop Sale” resolution support, AAPFCO requirements, etc.
- Support/assist in label (artwork file) management
- Manage data integration for Navision regulatory updates
- Develop/support tonnage and regulatory reporting automation and documentation (audit compliance)
- Support regulatory manager in metric creation as well as a regulatory dashboard implementation and follow up
- Document team processes and develop process training materials
- Work with regulatory team as needed to prepare and submit all documents to states, federal and provincial bodies for the a) review, b) registration, c) license/permit, d) renewal and e) tonnage requirements.
- Coordinate testing for regulatory compliance e.g. metals, Prop65.
- Create, file and provide SDS documentation as required.
- Update and maintain team SharePoint site to include labels, SDSs, graphics files etc.
- Provide needed information for SG’s Commercial website as determined by marketing
- Collaborate cross functionally to ensure regulatory team goals are met
- Provide administrative support to team as determined by manager, which may include general office duties.
- Work with IT to develop an automatic UPC code generation system
- Manage update and develop calls for cross-functional team meetings
- Other duties as assigned
Operations Services Administrative Support
- Claims management and administration
- Stage & Gate key stakeholder team member
- CB Process administration and development
- Facilitate Operations weekly calls (Directors) monthly calls (Claims)
- Operations annual meeting coordination and management
- Creating forms as requested
- Tower bale project administrator
- Claims process training
- Lunch & Learn coordination
- Ad hoc administration responsibilities as determined by management
KNOWLEDGE, SKILLS AND ABILITIES:
- Excellent organization skills and attention to detail.
- MS Office applications – Intermediate skill level for Word, Excel, PowerPoint, etc.
- Ability to learn SharePoint and other web based programs
- Ability to work in teams as well as independently
- Ability to lift 35 lbs.
EDUCATION AND EXPERIENCE:
- High School diploma or GED
- Regulatory experience highly desired
ADDITIONAL REQUIREMENTS:
- Able to travel domestically and internationally.